Personal Assistant / Contracts Administrator

Posted on 11/07/2016
Location East Tamaki
Work Type
Classification , ,
Reference # P-02487TPO
Salary $65 - $70,000

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About the role

This role requires a switched on, motivated Personal Assistant / Contracts Administrator to assist and support the Executive and Senior Management team; along with co-ordinating between all other departments to ensure processes are followed and deadlines are met. You will have a strong sense of urgency with the ability to prioritise your workload, having a strong understanding of timelines and requirements. Your duties and responsibilities will include the following: 

  • Preparation and completion of legal documentation
  • Organise meetings and taking of meeting minutes
  • Monitor and track progress of documentation
  • Liaise and co-ordinate with clients, lawyers and project managers
  • Update and maintain client database
  • Diary and email management
  • Administration
  • Assist and support Executive and Senior Management with their daily administration functions whilst ensuring all projects and sales are running on time

Skills & experience

We need a motivated, switched on team player where nothing is too much trouble. You will be results orientated with an eye for detail being methodical and resourceful, with the ability to be across a number of tasks at once. Having the following skills and experience will be essential to your success in this role:

  • Excellent communication skills essential both written and oral
  • Highly organised with excellent time management
  • Previous experience within real estate or property beneficial
  • Adaptable and flexible
  • High attention to detail and accuracy essential
  • Advanced knowledge using Microsoft Office suite
  • Remains calm under pressure with the ability to handle large workloads
  • Takes accountability, responsibility and ownership for your role and actions
  • Systems and process driven

If this sounds like the perfect opportunity to take your career to the next level, and you are an excellent communicator with top notch organisational skills, you enjoy being an integral part of the team coordinating and organising; then apply now.

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