Exportation Documentation Administrator

Based in Manukau, working for a leading New Zealand owned manufacturer, you will be an integral part of the export team, and be the liaison between the New Zealand and Australian offices to ensure that export documentation is created to the highest standard and orders are filled and shipped to the Australian showrooms and warehouses within a specific timeframe. 

This is a varied role involving the following tasks and duties:

  • Liaise with the Australian offices and warehouses
  • Receive order information
  • Allocate stock to containers for shipment
  • Update and maintain stock information in the Excel spreadsheet
  • Answer client emails regarding export of stock
  • Enter, check and code invoices
  • Liaise with the production and logistics department
  • Place orders with the relevant internal departments
  • Input information into an export documentation system to produce export documents
  • Schedule orders to be shipped via sea and air freight
  • Track orders and ensure they are realised from customs on time
  • Build and maintain strong relationship with internal and external departments
  • Support Accounts Payable
  • Provide lunch time cover on reception

Skills & experience required for this role: 

  • Strong attention to detail
  • Excellent written and verbal communication skills
  • Have the ability to influence in order to achieve change and continuous improvement
  • Intermediate Excel and Word Skills
  • Be self-managed and proactive
  • Be motivated, deadline driven, hardworking and professional
  • Have an exceptional can do, willing, adaptable and flexible attitude
  • Have a high level of common sense
  • Be confident to push back when necessary
  • Export experience would be advantageous, but not essential.

This is a great opportunity to be part of a friendly team, working a role that will provide variety and challenge. Apply now!

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